Project management
How much does project management software cost? Entry plans for small teams
Quick answer
For a small team, project management entry plans cost $4 to $10.99 per user a month billed annually, and $5 to $13.99 billed monthly. Five users pay $20 to $54.95 a month on annual billing. Basecamp charges a flat $25 a month for up to 20 users instead. Second-tier plans run $9 to $25 a user billed annually, and nine of the ten tools have a free plan.
Most project management tools charge per user a month, with a discount for paying a year upfront. Here is what the entry plan (the cheapest paid plan that allows five users) costs at each tool we rank, then what the upper plans and extras cost. Prices from each company's pricing page, read Oct 1, 2026.
Entry plans
| Tool | Entry plan | Per user a month, billed annually | Billed monthly | Five users a month, billed annually |
|---|---|---|---|---|
| Zoho Projects | Premium | $4 | $5 | $20 |
| Trello | Standard | $5 | $6 | $25 |
| Basecamp | Freelancer | flat $25 a month, up to 20 users | $25 | $25 (monthly only) |
| ClickUp | Unlimited | $7 | $10 | $35 |
| Smartsheet | Pro | $9 | $12 | $45 |
| monday.com Work Management | Basic | $9 | $12 | $45 (3-seat minimum) |
| Teamwork.com | Basics | $9.99 | $13.99 | $49.95 (3-user minimum) |
| Wrike | Team | $10 | not published | $50 (seats in groups of five) |
| Notion | Plus | $10 | $12 | $50 |
| Asana | Starter | $10.99 | $13.49 | $54.95 |
No promotions were showing on any of these pages. monday.com's "Special offer: $20/$30 off / month" on its Standard and Pro yearly cards offsets the value of the plan's AI credits, so the price you pay is the normal annual price.
Monthly billing costs more
Where both are offered, paying month by month raises the bill. Basecamp Freelancer is sold monthly only, at the same $25. Five users pay $25 a month on Zoho Projects, $30 on Trello, $50 on ClickUp, $60 on Smartsheet, monday.com or Notion, $67.45 on Asana and $69.95 on Teamwork.com. Wrike Team is sold annually only: five users pay $600 a year.
Minimums and bundles
- Teamwork.com Basics needs at least 3 users: $41.97 a month billed monthly, or $359.64 a year billed annually.
- monday.com plans "start from 3 users", sold in bundles of 3, 5, 10 and up.
- Wrike sells accounts of up to 30 seats "in groups of five", so six users pay for ten.
- Smartsheet Pro stops at 10 members, and Wrike Team at 15 users.
Typical second-tier plans
The second plan is where several tools put timelines, time tracking, proofing or more automation:
- Zoho Projects Enterprise: $9 a user billed annually ($10 monthly), adding 10 read-only users.
- Trello Premium: $10 a user ($12.50 monthly), adding the Timeline view.
- ClickUp Business: $12 a user ($19 monthly), adding billable time and unlimited proofing.
- monday.com Standard: $12 a seat ($14 monthly), adding timeline and Gantt views, automations and guests.
- Smartsheet Business: $19 a member ($24 monthly), minimum 3, adding the Timeline view, proofing and 1 TB.
- Notion Business: $20 a member ($24 monthly).
- Asana Advanced: $24.99 a user ($30.49 monthly), adding time tracking, approvals and proofing.
- Teamwork.com Accelerate: $24.99 a user ($29.99 monthly), minimum 5, adding invoices and timesheets.
- Wrike Business: $25 a user, billed annually, adding time tracking and file proofing.
- Basecamp Studio: a flat $59 a month for up to 10 active projects and unlimited users.
Top plans
The dearest published per-user prices are Wrike Business at $25 a user billed annually and Asana Advanced at $30.49 billed monthly. monday.com Pro is $19 a seat ($24 monthly), Trello Enterprise $17.50 a user billed annually only, and Zoho Projects Ultimate $14 ($15 monthly). Basecamp Unlimited is a flat $299 a month billed annually, $3,588 a year, for unlimited projects and users. ClickUp, Smartsheet, Notion, Asana, Teamwork.com, Wrike and monday.com sell their top plans through sales, with no published price.
Fees and add-ons
- Client users. Zoho Projects charges $5 per client user a month, or $4 billed annually.
- AI. ClickUp Brain AI is $9 and Everything AI $28 per user a month. Asana AI pay-as-you-go is $5.99 a user a month billed annually plus $0.60 per AI request. Notion Custom Agents cost $10 per 1,000 monthly Notion credits after a free trial.
- Premium add-ons. Smartsheet Dynamic View starts at $125 a month and Data Shuttle at $100 a month, and most add-ons need Business or Enterprise. Wrike Whiteboard is $15 a user a month.
- Extra storage. Basecamp sells 5 TB for $100 a month, on Unlimited only.
- Tax. Asana adds US state and local sales tax at checkout, Zoho Projects adds local taxes, and monday.com prices exclude tax.
Free plans
Nine of the ten have one. ClickUp Free Forever allows unlimited members with 60MB of storage. Trello is free for up to 10 collaborators per Workspace. Wrike Free allows unlimited users with 2 GB per account. Zoho Projects is free for up to 5 users and 3 projects, Teamwork.com for up to 5 users and 5 projects, and Basecamp for one project. Asana Personal covers 2 users, monday.com Free 2 seats, and Notion limits blocks for workspaces with 2 or more members. Smartsheet has no free plan, only a 30-day trial.
What to budget
For five users on annual billing, expect $20 to $54.95 a month for an entry plan, more if you pay monthly or need the second tier's timeline, time tracking or proofing. See what each plan gives for the money in our project management ranking, and agency-ready tools in our list for agencies and client work.