Appointment scheduling
How much does appointment scheduling software cost?
Quick answer
Billed yearly, scheduling entry plans cost $5 to $16 a month for one staff member: Setmore $5, Zoho Bookings $6, YouCanBookMe $8.10, Calendly $10, Doodle $11, Cal.com $12 and Acuity Scheduling $16. Square Appointments' Square Plus is $49 a month per location, billed monthly. Paid monthly, the other seven cost $8 to $20. Seven of the eight tools also have a free plan.
Scheduling software looks cheap until you add staff, switch to monthly billing or start sending texts. Here is what the 8 tools in our appointment scheduling ranking charge, from their own pages, read on Oct 1, 2026.
Entry plans
| Company | Entry plan | Billed yearly | Billed monthly | Priced by |
|---|---|---|---|---|
| Setmore | Pro | $5 a month ($60 a year) | $12 | User (each staff calendar) |
| Zoho Bookings | Basic | $6 a month ($72 a year) | $8 | User |
| YouCanBookMe | Individual | $8.10 a month ($97.20 a year) | $9 | One person |
| Calendly | Standard | $10 a month ($120 a year) | $12 | Seat |
| Doodle | Pro | $11 a month ($132 a year) | $15 | Seat |
| Cal.com | Teams | $12 a month ($144 a year) | $16 | User |
| Acuity Scheduling | Starter | $16 a month ($192 a year) | $20 | Account, 1 calendar |
| Square Appointments | Square Plus | Not shown | $49 | Location, unlimited calendars |
So one staff member costs $5 to $16 a month billed yearly, and Square $49 a month. Acuity's prices exclude taxes, and Zoho's add local taxes.
Yearly or monthly
Every tool except Square, which shows monthly prices only, discounts annual billing. The gap is widest at Setmore: $12 a month against $5, which is $144 a year per user instead of $60, or $84 more. At Calendly and Zoho Bookings monthly billing costs $2 a month more, at Doodle, Cal.com and Acuity $4 more, and at YouCanBookMe $0.90 more.
YouCanBookMe also sells a 2-year term, the view its page opens on: Individual at $7.20 a month, paid as $172.80 upfront.
Five staff
Billed yearly, a team of five costs:
- Setmore Pro: $25 a month ($5 a user).
- Acuity Standard: $27 a month for up to 6 calendars.
- Zoho Bookings Basic: $30 a month ($6 a user).
- Square Plus: $49 a month for one location, billed monthly.
- Calendly Standard: $50 a month ($10 a seat). Teams is $16 a seat.
- Cal.com Teams: $60 a month ($12 a user).
- Doodle Team: $80 a month ($16 a seat).
- YouCanBookMe Team: $81 a month ($16.20 a member).
Acuity and Square don't charge more for each extra staff member, so the gap to per-user plans narrows as a team grows. For one or two people, Setmore, Zoho Bookings, Calendly and Cal.com cost less than either.
The next plans up
Billed yearly: Zoho Bookings Premium is $9 per user a month (adds payments and SMS), YouCanBookMe Professional $11.70, Calendly Teams $16 a seat, Doodle Team $16 a seat from 2 seats, Calendly Standard Plus $18 a seat, Acuity Standard $27 and Premium $49, and Cal.com Organizations $28 per user. Square Premium is $149 a month per location. Calendly Enterprise starts at $15k a year and 50 seats, and Doodle Enterprise at $15k.
Fees and add-ons
- Square card fees: on Plus, 2.5% + 15 cents per in-person payment and 2.9% + 30 cents online; 3.5% + 15 cents keyed in or on file. Square Free charges 3.3% + 30 cents online.
- YouCanBookMe texts: 7 cents per US text, charged in advance and not included in any plan.
- Cal.com texts: Teams includes 750 credits per member a month; texts to the US and Canada aren't deducted.
- Square text marketing: Plus includes 500 messages, then 3 cents each.
- Setmore Live Receptionist: $99 a month, optional.
- Cal.com HIPAA BAA: $300 a month on Teams.
Refunds and cancelling
Annual billing saves money, so check the way out first. Acuity and Doodle refund annual plans in full within 14 days of purchase; Doodle gives monthly subscribers a prorated refund. Setmore offers 30 days on Pro for web purchases. YouCanBookMe's Terms give 14 days, though its FAQ says 30; we use 14. Zoho's refund policy allows a full refund within five business days of a monthly renewal or 15 days of an annual one. Calendly calls payments "generally non-refundable", and Cal.com makes paid fees non-refundable except where the law requires. We found no refund terms at Square.
Free plans and trials
Seven of the eight have a free plan. Setmore's covers up to 4 users, Calendly's one event type, Cal.com's Individual plan one user, Zoho's one user, and YouCanBookMe's one booking page. Doodle's needs no card, and Square Free is $0 a location with card fees. Acuity has no free plan, only a 7-day trial with no card needed. Square Plus has a 30-day trial.
See how the plans score in the appointment scheduling ranking, and how we score them.